19 best employee onboarding software in 2025

Onboarding new hires is more critical than ever in 2025. Companies now invest in employee onboarding solutions to streamline paperwork, training, and engagement. 

The onboarding software market is booming, expected to reach $1.35 billion by 2025. (Source: ResearchandMarkets)

Effective onboarding software boosts retention and productivity; for example, a good onboarding process can improve new-hire retention by up to 82% and productivity by 50%. (Source: Glassdoor) 

This article reviews the best employee onboarding software of 2025, highlighting key features, pricing, and ideal use cases. 

Whether you need a mobile employee onboarding app, an all-in-one HRIS, or a specialized onboarding platform, we cover the top employee onboarding solutions (from BambooHR to Oracle HCM Cloud) so you can find the right fit for your team.

Key Features to Look For

When evaluating onboarding software, focus on features that make the process efficient and engaging. Essential elements are listed below.

• Automated Workflows: The best employee onboarding software offers automation of tasks and approvals. This means auto-generated reminders, digital forms, and e-signatures to eliminate paperwork. For example, leading solutions auto-send offer letters, I-9 forms, and IT setup tasks to new hires, cutting admin time.
   
• Customization & Checklists: Look for tools that let you tailor onboarding checklists by role or location. A flexible employee onboarding application should allow HR to create custom welcome packets, step-by-step checklists, and training plans. This personalization ensures new hires receive relevant information.
   
• Integration: The software should connect with your existing systems (ATS, HRIS, payroll, benefits). Top employee onboarding solutions integrate with payroll providers, HR databases, Slack/MS Teams, and others, so data syncs seamlessly and avoids duplicate entry.
   
• Mobile App & Self-Service: A dedicated employee onboarding app or mobile-friendly interface is crucial. New hires can complete paperwork, watch training videos, and track their progress from any device. Look for mobile apps or responsive portals that let employees onboard remotely.
   
• Compliance Tools: Ensure the platform handles compliance (I-9, W-4, tax forms, background checks) automatically. Many solutions include built-in forms, e-verify, and reporting to meet legal requirements.
   
• Analytics & Reporting: The software should provide insight into onboarding progress. Dashboards and reports on task completion, time-to-productivity, and survey feedback help HR refine the process over time.

By prioritizing these features, you’ll choose an employee onboarding solution that works for your workforce size and style.

Employee Onboarding Software Comparison Table

To help you make a quick, informed decision, here’s a side-by-side look at the best employee onboarding software in 2025.

Compare features, pricing, and G2 ratings to find the right fit for your business needs.

(Note: Prices are starting estimates. Contact vendors for exact quotes.)

19 Best Employee Onboarding Software

Let’s dive into the top 19 tools redefining employee onboarding in 2025. Each platform is reviewed with features, pricing, ratings, and who it’s best suited for.

1) BambooHR

BambooHR is an all-in-one HR platform with strong onboarding tools. 

It centralizes new-hire data and streamlines the onboarding process. BambooHR lets you send automated welcome emails and preboarding packets, all synced to the employee’s record.

Key Features

• E-signature forms and onboarding checklists simplify employee setup instantly.
• Automated “Get to Know You” emails build early team connections.
• Progress dashboards track onboarding tasks and milestones in real time.
• Pre-built templates ensure workflow consistency and reduce HR admin effort.
• Automated reminders keep onboarding tasks organized, timely, and fully trackable.

Pricing: Plans typically run about $8–$12 per employee/month (custom quotes based on company size).

G2 Rating: 4.4/5 (from 2,344 reviews).

Best for: Small to medium businesses seeking a user-friendly HRIS with built-in onboarding.

2) Gusto

Gusto is a payroll-first HR platform that also handles hiring and onboarding. It helps new hires self-onboard by issuing documents and enrolling them in benefits, all while syncing data in one place.

Key Features

• Custom onboarding checklists tailored for specific roles and locations.
• E-signatures and tax form management are handled digitally in-platform.
• Background check integration for faster, compliant candidate processing.
• Automated benefits enrollment tools simplify plan selection for employees.
• Software account provisioning ensures remote hires are system-ready immediately.

Pricing: Plans start at $39/month base + $6 per employee/month, which includes payroll, HR, and onboarding features.

G2 Rating: 4.6/5.

 Best for: Small businesses that need integrated payroll and onboarding in a simple platform.

3) WorkBright

WorkBright is a compliance-first onboarding platform designed for efficiency and legality. It’s powerful at collecting required documents from new hires before day one.

Key Features

• Fully digital I-9, W-4, and tax form completion through mobile devices.
• Automated reminders keep new hires on track with task deadlines.
• A mobile-friendly employee portal for onboarding status updates and form tracking.
• Compliance-focused platform that auto-updates with new legal requirements.
• Centralized digital recordkeeping ensures secure, organized document management.

Pricing: Custom pricing (contact sales for a quote).

 G2 Rating: 4.7/5.

 Best for: Organizations (especially with seasonal or remote staff) that need a highly secure, compliance-focused onboarding solution.

4) Rippling

Rippling is an all-in-one HR and IT platform. It unifies HR, payroll, benefits, and IT device management. New hires are onboarded in minutes by automating tasks across departments.

Key Features:

• Global payroll and benefits integration streamlines compensation processes.
• Automatic provisioning of hardware, email, Slack, and other critical business software.
• Supports over 500 pre-built app integrations for seamless cross-platform operations.
• Promises to fully onboard global hires in as little as 90 seconds.
• Operates on a single employee database, ensuring unified, real-time data accuracy.
   

Pricing: Custom subscription (base HR module + add-ons like IT). (Promotional rates as low as ~$8/user/mo for core HR).

G2 Rating: 4.8/5.

Best for: Tech-forward midmarket to large companies that want unified HR/IT workflows and global hires.

5) Eddy

Eddy (formerly EddyHR) is an all-in-one HR and payroll software for small businesses. It streamlines hiring and onboarding by consolidating multiple tools into one.

Key Features

• Customizable onboarding checklists guide new hires through essential startup tasks.
• Digital offer letters and e-signature workflows streamline job offer approvals quickly.
• Onboarding questionnaires gather employee preferences and emergency contacts.
• Self-service portals give new hires easy access to tasks, documents, and resources.
• Integrated payroll, PTO tracking, benefits management, and performance review.

Pricing: Plans start around $39/month plus per-employee fees (varies with packages).

G2 Rating: 4.7/5.

Best for: Small to mid-sized companies replacing spreadsheets that want one package of HR, onboarding, and payroll.

6) Zenefits

Zenefits (now part of TriNet) is an HRIS that tightly integrates onboarding with benefits and payroll. It automates the entire hiring flow.

Key Features

• Automated offer letters and digital e-signature onboarding forms streamline hiring.
• Instant provisioning of new hires into benefits, payroll, and scheduling systems.
• Employee profiles automatically sync across all connected HR and payroll functions.
• Mobile app enables I-9, W-4, and mandatory training completion pre-start date.
• Customers report new hires completing onboarding 50% faster using Zenefits tools.

Pricing: The base HR plan starts at around $10–$15 per employee/month (tiered by features).

G2 Rating: ~4.0/5 (varies by source).

Best for: Small to mid-size businesses wanting combined HR, benefits, and onboarding with self-service mobile access.

7) ClearCompany

ClearCompany is a unified talent management platform (ATS + onboarding + performance). It guides new hires through onboarding as part of the recruiting workflow.

Key Features:

• Automated onboarding workflows reduce manual coordination and HR overhead.
• Customizable new-hire checklists guide employees through essential day-one tasks.
• Self-service portals offer 24/7 access to onboarding forms and resources.
• Built-in I-9, E-Verify, and background check integrations ensure compliance.
• 30/60/90-day review tools track new hire progress and performance.

Pricing: Custom enterprise pricing (contact ClearCompany).

G2 Rating: 4.6/5.

Best for: Medium to large enterprises in industries like healthcare, construction, and manufacturing that need an end-to-end ATS + onboarding + analytics solution.

8) Trainual

Trainual is a training and knowledge platform often used to onboard new hires. It allows companies to document processes, policies, and checklists.

Key Features:

• Interactive onboarding guides and checklists for step-by-step employee training.
• Video and quiz integrations enhance engagement and test employee knowledge.
• Automated tracking logs who complete each training module or lesson.
• Centralized hub to organize SOPs, policies, and essential onboarding resources.
• A highly visual interface makes onboarding materials simple, clear, and accessible.

Pricing: Starts around $39 per user/month (billed annually) with discounts for larger teams.

 G2 Rating: 4.7/5 (450+ reviews).

 Best for: Small to midsize teams that want to standardize onboarding content and training, especially fast-growing companies.

9) Talmundo (Talentech)

Talmundo (by Talentech) is a new-hire onboarding platform focused on engagement. It’s a no-code, white-label app that delivers a personalized onboarding journey.

Key Features:

• Mobile onboarding checklists ensure new hires stay organized and on schedule.
• Branded mobile app delivers a consistent, company-specific onboarding experience.
• Custom welcome messages and videos boost new hire engagement immediately.
• Real-time analytics track onboarding task completion and employee satisfaction rates.
• Multilingual and pre-boarding tools ensure global, inclusive onboarding experiences.

Pricing: Custom (contact Talentech).

G2 Rating: 4.6/5.

 Best for: Companies that want an engaging, app-driven onboarding experience with strong branding and personalization.

10) Deel

Deel is a global HR platform for hiring and onboarding remote teams worldwide. It handles everything from contracts to payroll in 150+ countries.

Key Features:

• Automated onboarding for contractors and full-time hires across multiple countries.
• E-contract templates and document management customized for local needs.
• Integrated payroll and payment processing for global employees and freelancers.
• Slack-based onboarding workflows guide new hires through assigned tasks.
• Admin tools to build structured, automated onboarding programs and task lists.

Pricing: Offers different modules. EOR (Employer of Record) service starts around $599/month plus hourly %; payroll and contractor plans are priced separately.

G2 Rating: 4.x/5 (varies by region).

Best for: Businesses hiring internationally, where legal & payroll compliance is complex.

11) Paycor

Paycor is a mid-market HR and payroll system. It includes an onboarding module as part of its HCM suite.

Key Features:

• Customizable onboarding checklists guide new hires through essential day-one tasks.
• E-forms for tax documents reduce paperwork and speed up onboarding workflows.
• Detailed onboarding reports track task completion and employee readiness.
• New-hire learning modules help employees complete essential training.
• Mobile app lets hires view offers, sign documents, and log time remotely.

Pricing: Custom quotes (commonly ~$100+ per month base + per-employee fees).

G2 Rating: ~4.0/5.

Best for: Larger SMBs in industries like retail and manufacturing that need a complete HR/payroll system with onboarding capabilities.

12) GoCo

GoCo is an HR platform that emphasizes ease of use. Its onboarding software is designed to simplify HR admin.

Key Features:

• Electronic document management simplifies paperwork for HR and new hires.
• Automated onboarding workflows guide new employees through essential tasks.
• Digital offer letters and e-signatures streamline contract approvals.
• Self-enrollment tools let new hires select benefits and complete forms independently.
• ATS integrations trigger seamless hiring-to-onboarding data transfer.

Pricing: Starts at about $5–$10 per employee/month (bundled with other GoCo HR features).

G2 Rating: 4.7/5.

 Best for: Small to medium companies that value ease of use and dedicated support during onboarding.

13) SAP SuccessFactors

SAP SuccessFactors is a comprehensive enterprise HCM suite. Its Employee Central module includes onboarding and simple talent management.

Key Features

• Global core HR platform with customizable employee onboarding checklists.
• Advanced modules for managing performance, goals, and employee learning paths.
• Succession planning tools help identify, track, and develop future leadership talent.
• Seamless integration with SAP ERP for unified HR and operations management.
• Highly configurable workflows and permissions tailored to a complex enterprise.

Pricing: Enterprise subscription (quote-based).

G2 Rating: 3.9/5.

Best for: Large enterprises and multinationals that already use SAP and need deep, global HR functionality.

14) Monday.com Work OS (HR Template)

monday.com is a flexible work-management platform. It offers an HR Work OS template for onboarding rather than a standalone product.

Key Features

• Visual task boards simplify onboarding progress tracking and HR task management.
• Automated notifications alert team members when new hires join the company.
• Integrates seamlessly with Slack, Google Workspace, and essential software tools.
• HR onboarding template includes customizable checklists and task assignments.
• Status tracking dashboards offer real-time visibility into onboarding task completion.

Pricing: monday.com plans start around $10-$16 per user/month.

 G2 Rating: ~4.6/5 (overall product).

 Best for: Teams already using monday.com for projects who want a customizable onboarding workflow. (It is not an HR-specific app, but very flexible.)

15) Click Boarding

Click Boarding is an onboarding experience platform built for compliance and retention. It’s designed to engage new hires from day one.

Key Features:

Mobile-first onboarding with welcome messages and digital document signing.

Automated pre-start reminders keep candidates engaged and onboarding deadlines.

Connects with ATS, HRIS, payroll, and LMS platforms via open API.

Manages offers, tax forms, background checks, and I-9 verifications online.

Focuses on faster, consistent, and personalized onboarding experiences.

Pricing: Enterprise-level (contact sales).

G2 Rating: 4.0/5.

Best for: Large organizations that need a highly configurable, compliance-focused onboarding portal.

16) Freshteam (by Freshworks)

Freshteam is a light HR/ATS tool with onboarding features, from Freshworks (the makers of Freshdesk). It’s aimed at startups and SMBs.

Key Features:

• Applicant tracking system with digital offer letter generation and approvals.
• Customizable onboarding checklists, digital forms, and preboarding documents.
• Centralized employee database for managing records, contacts, and job details.
• Time-off tracking with automated approvals and accrual management.
• Free starter tier available for small businesses managing limited HR operations.

Pricing: Free for small teams (up to 50 employees); paid plans from about $1.2/user/month.

G2 Rating: 4.4/5.

Best for: Startups and small companies on a budget need essential onboarding and hiring tools.

17) Onboard by HR Cloud

Onboard (by HR Cloud) is a cloud-based onboarding and offboarding solution. It’s often used with ADP but works standalone too.

Key Features:

• Automated onboarding workflows for new hires with task and milestone tracking.
• Customizable offer letters and e-signable employment contracts for faster approvals.
• Progress dashboards track onboarding status, task completion, and documentation.
• Reports can export directly to payroll systems, eliminating manual data entry.
• Supports multiple organizational structures, job levels, and departmental reporting.

Pricing: Mid-market pricing (contact HR Cloud).

G2 Rating: 4.4/5.

Best for: Companies (including schools and SMBs) that want an easy-to-configure onboarding portal, especially if integrated with payroll/HRIS like ADP.

18) Lessonly by Seismic

Lessonly (by Seismic) is a training management platform often used for onboarding and ongoing training.

Key Features:

• Built-in course builder with customizable lessons, quizzes, and interactive scenarios.
• Managers assign onboarding courses and track completion status in real time.
• Centralized reporting highlights new hire progress and knowledge gaps clearly.
• Focuses on employee ramp-up and skill development, not applicant tracking.
• Ideal for delivering compliance training and operational onboarding content effectively.

Pricing: Tiered plans (starting ~$3,000/year for small teams).

G2 Rating: 4.7/5 (450+ reviews).

Best for: Sales and support organizations, or any team that needs robust onboarding training and skill development.

19) Oracle HCM Cloud

Oracle HCM Cloud is a full-suite enterprise HR system (similar to SuccessFactors). It includes global HR, payroll, recruiting, and onboarding modules.

Key Features

• Global Core HR platform covering essential onboarding and employee records.
• Talent review tools support succession planning and employee performance 
• Workforce analytics provide predictive insights on headcount, attrition, and talent gaps.
• Integrates seamlessly with Oracle ERP, payroll, finance, and analytics systems.
• Customizable workflows for onboarding, transfers, offboarding, and organizational.

Pricing: Enterprise subscription (quote-based, typically high).

G2 Rating: 3.5/5.

Best for: Substantial enterprises needing a single-vendor suite for HR and payroll worldwide.

Custom Employee Onboarding Software

Some organizations prefer a bespoke employee onboarding solution tailored to their unique processes. A custom approach lets you design the exact workflows, forms, and branding you want. 

You can build an in-house onboarding application using your development team or low-code tools, or hire a vendor (for example, AppsRhino) to create it. 

This is ideal if off-the-shelf software can’t meet specialized needs, niche compliance requirements, proprietary systems integration, or a highly branded new-hire experience. Custom onboarding applications might integrate seamlessly with your legacy systems and include unique approval paths. 

The tradeoff is development time and cost, as well as ongoing maintenance. Many teams use platforms like Zoho Creator, Airtable, or an internal portal to craft a mid-level solution quickly. 

In any case, a custom employee onboarding app ensures your organization’s exact needs are met. Weighing that against the immediate benefits of the best employee onboarding software solutions already reviewed is essential.

How to Choose the Right Solution?

Selecting the best employee onboarding software depends on your company’s size, industry, and needs. 

• First, list your must-have features (e.g., e-signatures, payroll integration, mobile access, analytics). 
• Evaluate whether you need a simple employee onboarding solution or a complete HR suite. 
• Check integration with your ATS, HRIS, and existing tools. 
• Most vendors offer free trials or demos – use these to test the user experience. 
• Consider cost versus value: Some solutions charge per user, and others have flat rates or free tiers (Freshteam). 
• Read reviews (e.g., G2) to see satisfaction scores and support. 

Finally, ensure executive buy-in and HR alignment before choosing – the right system should fit your team’s workflow and budget.

Why the Best Employee Onboarding Software Matters for Long-Term Success

There’s a diverse range of employee onboarding solutions available. SMBs often favor user-friendly platforms like BambooHR, Eddy, or GoCo, while enterprises may lean on SAP SuccessFactors, Oracle HCM Cloud, or custom-built systems. 

Keypoint: The “best employee onboarding software” is the one that aligns with your processes and culture. Regardless of choice, a great onboarding tool helps new hires feel welcome and reduces HR workload.

If you need a fully tailored solution, consider partnering with AppsRhino. 

AppsRhino specializes in building custom HR and onboarding applications that match your exact needs. Their team can develop an intuitive onboarding portal or mobile app branded for your company, automating your specific workflows. 

Many businesses use AppsRhino to extend or replace off-the-shelf tools, gaining extra flexibility and support.

Use this guide to compare features and costs, and don’t hesitate to download our comparison table below for a quick overview. 

With the right onboarding software (or a custom application from AppsRhino), you’ll give every new hire a tremendous first-day experience and set them up for success.

Frequently Asked Questions (FAQs)

What is employee onboarding software? 

Employee onboarding software is a tool that automates and manages the hiring process for new employees. It handles tasks like sending offer letters, completing tax and I-9 forms, and scheduling orientation. 

Why use an employee onboarding solution? 

A good onboarding solution saves HR time and helps new hires hit the ground running. By providing clear checklists, e-signatures, and a guided portal, onboarding apps reduce errors and ensure every step is completed. 

Studies show that effective onboarding increases retention and productivity. 

How much does employee onboarding software cost?

Costs vary by solution and company size. Many tools charge per user (for example, $5–$15 per employee per month), while others have flat monthly plans or custom quotes. 

Some platforms (Freshteam, BambooHR, Gusto) are affordable for small teams, while enterprise systems (SAP SuccessFactors, Oracle HCM) require higher investment.